Submission Steps:
Submitting a Manuscript for Publication
Proposing a Special Issue
Initial Manuscript Submission
Articles can be submitted at any time. Submit your article as an email attachment to the Editor-in-Chief (editor@jhna.org) of JNHA. In the body of your email message, provide the author’s name, email address, home and institutional addresses, telephone and fax numbers, and a short biographical statement (no more than 75 words). In order to ensure blind readings from the reviewers, the author’s name should not appear on the title page, abstract, or elsewhere in the manuscript, including in the endnotes.
The manuscript must be submitted in a standard word-processing program, preferably Microsoft Word. It should begin with an approximately 100-word abstract. The text and notes must conform to the styles given in the Chicago Manual of Style (15th or subsequent editions, available on line – Citation Quick Guide). Insert a list of illustration captions at the end of the text. Illustrations should be submitted as individual jpegs, a few per email; if their number is large, they should be submitted in a zip-file or via Dropbox or similar. Word files with illustrations appropriately captioned are also welcome though not required. The maximum length of articles will usually be 7500-10,000 words.
Although JHNA publishes articles only in English and prefers submissions in English, the editorial board will try to have Dutch, German, and French language submissions vetted to determine whether the article should be sent to peer reviewers. Authors of accepted articles are responsible for their translation into English. The editors will provide authors with letters that they can use to apply for translation funds in their home countries. Translators are requested to follow all guidelines provided here.
Submission of Accepted Manuscripts
Once the article is accepted and all requested revisions have been made, the author will send the final text to the Editor-in-Chief in the form of an e-mail attachment. In this version, the author’s name and institution should appear immediately beneath the title on the first page. The author will be sent a Publication Agreement in response.
Please follow the submission requirements carefully:
Use 12-point Times New Roman type for all elements. Make clear the distinction between sections (text, list of illustrations, bibliography, author’s biographical statement, acknowledgements, abstract, one-sentence description, keywords), but place these in the main text document. Number all pages. Leave a margin of 1½ inches all around. Do not break words (hyphenate) at ends of lines. Do not justify the right-hand margin. Use italic type for words to be set in italics. Do not use boldface or other sizes or styles of font.
Biographical Statement: This should number no more than 75 words, include affiliation, and indicate several achievements of note as well as most recent and forthcoming publications.
Acknowledgements: Acknowledgements precede the notes at the end of the article; they should not be indicated with* or another sign, and they should not be counted as note 1.
One-sentence Description: Provide a summary of the article’s content in one sentence.
Keywords: Provide a list of six to eight search terms.
Notes: Notes should be numbered consecutively and kept fairly short; they should appear as endnotes. Use Chicago manual’s convention for abbreviating notes after the first full citation.
Years: Years should be typed as follows: 1430-1435. Do not insert spaces when two years are separated by a dash, (1620-1680); a space should however be inserted in the case of a dash between years and text (Amsterdam 1620 – Groningen 1680).
Abbreviations: With the exception of no. and fig., abbreviations should be avoided in the main text.
Quotations etc: Quotations must be absolutely accurate and carefully transcribed. An ellipsis (three spaced dots) indicates words dropped within a sentence. A period and three spaced dots indicate a deletion between sentences.
If you are responsible for some of the translations, add at the head of the notes: “Unless otherwise indicated, translations are mine.”
Foreign-language quotations in both text and notes should be translated into English, unless the significance of the quotation will be lost. The original text may be included in a note if it is unpublished, difficult to access, or of philological relevance to the article.
Brackets in quoted material indicate author’s interpolation; in inscriptions they indicate letters lost through damage. Parentheses indicate letters omitted as the result of abbreviation in inscriptions.
All references to publications, archival documents, and the like should appear in full form (including place of publication and publisher) only once. Subsequent appearances should use a short form: surname of author, short title, and page reference. (Consult The Chicago Manual of Style, 15th ed., 16.42, for details). Do not use op. cit.
Illustrations: Illustrations must be excellent in quality and in digital form. Authors are responsible for obtaining permission to reproduce any material for which they do not hold copyright or is not in the public domain. We encourage the use of images from open access repositories, using images that are under creative common license or high-resolution scans from books.
Sites providing free images include: Museums with an open-access policy, among them:
The J. Paul Getty Museum
Library of Congress, Prints & Photographs Online Catalog
National Gallery of Art, NGA Images
New York Public Library Digital Gallery
Rijksmuseum
Victoria & Albert Museum
Yale University Collections
Other sources for high quality, freely accessible digital images:
Wikimedia Commons and ARTstor Images for Academic Publishing.
The following visual databases are useful tools for research but copyright has to be negotiated with the respective organization/institution in each individual case [see their terms and conditions]:
The British Museum
Prometheus Bildarchiv
RKD Database
Individual image files should not be more than 20MB. Standard formats accepted are: JPG (preferred), TIFF, GIF, PNG, EPS. For line drawings, please provide the original vector file (e.g. .ai, or .eps). Images should be a minimum of 72 dpi and as large as possible or up to 2048 pixels on the longest side. Use hyperlinks for mages and media for which permission cannot be obtained. These hyperlinks will point to resources on the web, as a way of including comparative material within an article. Images can be submitted via a shared folder in Dropbox, GoogleDrive or WeTranfer with sharing permission granted to editor@jhna.org, or attached to emails individually or multiple images in a zip file addressed to editor@jhna.org. Name your files with your author name and figure number, e.g. Smith_Fig#.jpg. etc.
Ultimately, authors must take final responsibility for the images they provide.
Captions: Captions should be numbered consecutively and include full caption information, whenever available and appropriate, in this order:
Figure number with period
Artist
Title (in italics)
Date
Medium on support
Dimensions in centimeters (1 inch = 2.54 cm)
Name of collection
City of collection
Other collection information such as “gift of . . . ,” accession number, in addition to special wording required by the museum/collector that has provided the reproduction.
(artwork in the public domain)
For example:
Fig. 4 Cornelis Engelbrechtsz, Christ Taking Leave of His Mother, ca. 1515-20, oil on panel, 54.7 x 44 cm. Rijksmuseum, Amsterdam, inv. no. SK-A-1719 (artwork in the public domain)
Artist, title, date, medium, and dimensions are separated by commas, and these elements are followed by a period. Collection, city, and additional lines follow, separated by commas. There is no terminal period, unless the basic caption information is followed by a descriptive sentence, which is only permitted in exceptional cases. “Artwork in the public domain,” in parentheses, closes the caption (without period at the end).
Proofreading
Once the text has been uploaded onto the JHNA website, we will ask you to proofread within 10 days. No material changes may be made at the proofreading stage. Typographical errors must be corrected, however.
After Publication
Please insert a link in your institutional profile to your publication and any other indexes to which you or your institution subscribe.
Authors must be members of HNA at the time of publication.
Proposing a Special Issue
Every few years JHNA publishes special issues. The journal welcomes proposals for such issues from prospective guest editors. Proposals will be reviewed by the JHNA Editor-in-Chief and editorial board. Publication of an issue is not guaranteed until completed articles have been peer-reviewed and approved for publication.
Proposal guidelines for special issues of JHNA:
- Initiate an informal conversation with the Editor-in-Chief or an Associate Editor
- Submit to the Editor-in-Chief a formal application that includes the following (maximum 750 words):
- Tentative title and description of the topic (and occasion if relevant)
- If to be assembled from existing papers: Author’s names, affiliations, and short abstracts of papers including approximate paper length
- If to be assembled from Call for Papers: Estimate of how many papers to be included, and approximate paper length
- Schedule of dates including:
a) Deadline for decision by guest editor(s) on a call for papers, if appropriate
b) Date for submission of essays to guest editor(s) for first vetting; if approved:
c) Date for submission of essays to JHNA editors for second vetting and for external peer review
d) JHNA editors return essays to issue editors with reviewers’ suggestions and any additional recommendations (this may take up to two months)
e) Date for guest editor(s) to submit final essays to JHNA Editor-in-Chief
Please keep in mind that:
a) JHNA editors can refuse essays at any point during the process.
b) A subvention is necessary for issues numbering more than five essays, including introduction. Copyediting for each essay costs on average $450 – 475.
c) The lead time is approximately two years between initial informal conversation and publication of the issue on the JHNA website. Please bear this in mind as you draw up the schedule of dates.