Proposing a State-of-Research or Critical Essay
Proposing a Special Issue
Delivery of Accepted Manuscripts
JHNA Style Guide
PROCEDURE: JHNA accepts electronic submissions only. Manuscripts, in Microsoft Word, should be submitted as email attachments to the Editor in Chief (firstname.lastname@example.org) of JNHA or by using our Submissions Form. Illustrations, appropriately captioned, should accompany the manuscript in a dedicated Word document, PDF, or PowerPoint file of no more than 10MB. A separate cover sheet should provide the author’s name, email address, home and institutional addresses, telephone numbers, and short biography (no more than 75 words). Authors should also submit a current CV.
To ensure anonymity in the peer review process, the author’s name and contact information should appear only on the separate cover sheet. While an author may cite their work in the notes and bibliography, they should remove any information that identifies them as the author of the submission.
All submissions undergo preliminary review by the editors. A manuscript that receives preliminary editorial approval is sent to at least two scholars for peer review. Their assessments help to guide the editors’ decision and in most circumstances are shared with the author. A manuscript is rarely accepted without revisions; it may be accepted with revisions suggested or provisionally accepted with revisions required. Most commonly, we will ask an author to revise and resubmit their manuscript, in a timely manner, before a final decision to publish is made. Authors will be informed of editorial board decisions as soon as possible.
FORMAT: The manuscript should conform to the JHNA Style Guide and must be submitted in Microsoft Word, double-spaced, in 12-point Times New Roman. Manuscripts are typically 7,500 to 10,000 words (excluding endnotes, captions, and bibliography). Shorter essays will also be considered. The manuscript should begin with an abstract of approximately 100 words. The text, endnotes, and bibliography must conform to the “Notes and Bibliography” format of the Chicago Manual of Style 17th or subsequent editions, available online at chicagomanualofstyle.com (sample citations here: https://www.chicagomanualofstyle.org/tools_citationguide/citation-guide-1.html ) and the JHNA style guide. Authors should include a bibliography and list of illustrations at the end of the main text.
LANGUAGE: JHNA publishes in English and prefers submissions in English, but we will consider manuscripts in Dutch, German, and French. Authors of accepted articles in those languages are responsible for translation of the full text into English. The editors will provide authors with letters that they can use to apply for translation funds in their home countries. Translators should follow the publication guidelines provided here.
ILLUSTRATIONS: Submit illustrations, appropriately captioned, in a separate, dedicated Word document, PDF, or PowerPoint file of no more than 10MB. (At the review stage, images should not be submitted as individual JPEG or TIFF files; once manuscripts are accepted, authors should supply high-resolution images.) Where applicable, authors should indicate whether they plan to use IIIF images, multi-mode viewers, and/or hotspots requiring high-resolution images.
DIGITAL ENHANCEMENTS: An author with potential digital enhancements may wish to initiate an informal conversation with the Editor in Chief or an Associate Editor and the Managing Editor. Authors should indicate if they wish to use existing technology or to develop a new digital tool in conjunction with their manuscripts. For examples of the existing multi-mode viewer (which has the potential for zooming high resolution IIIF images), adding digital hotspots for inset details and additional data, and the layer mode for overlaying comparison images, see issue 11.2 (2019). Please indicate if you have any necessary additional funding secured in advance. Manuscripts with digital enhancements are reviewed by JHNA’s Digital Advisory Group.
- The manuscript as a Word document (double-spaced, 12-point Times New Roman), consisting of a 100-word abstract, the main article text, a list of illustrations, a bibliography, and endnotes, in that order.
- All illustrations in low resolution, appropriately captioned, in a dedicated Word document, PDF, or PowerPoint file of no more than 10MB
- Cover sheet: a separate Word document with author’s name and contact information; title of article; a short biographical statement (no more than 75 words); and the manuscript’s word count, excluding endnotes, captions, and bibliography
- CV as a Word document or PDF
Proposing a State-of-Research or Critical Essay
JHNA has initiated a series of state-of-research articles, essays, and conversations, for which it invites proposals. These critical assessments can range from timely reflections on current thinking about specific themes to broad stock-taking essays on subfields of Netherlandish art. Proposals of no more than 500 words should be sent to email@example.com. Informal exploratory emails are also welcome.
Proposing a Special Issue
On occasion, JHNA publishes special issues. The Journal welcomes proposals for such issues from prospective guest editors, who would work in conjunction with the Editor in Chief or an Associate Editor. Start by initiating an email discussion with the Editor in Chief or an Associate Editor. Proposals will be reviewed by the Editor in Chief and the editorial board and may be sent out for external review. Publication of an issue is not guaranteed until all completed articles have been peer-reviewed and accepted for publication.
Please keep in mind that JHNA editors can decline to publish essays at any point during the process. For special issues numbering more than four essays and an introduction, a subvention of $400 for each additional article is required. The lead time is approximately two years between initial informal conversation and publication of the issue on the JHNA website.
All authors and guest editors must be members of HNA at the time of publication
SPECIAL ISSUE PROPOSAL CHECKLIST
- Tentative title and description of the topic (and occasion, if relevant)
- If assembled from existing papers: authors’ names, affiliations, and short abstracts, including approximate word counts
- If assembled from a call for papers: estimate of how many papers to be included, and approximate length of each paper
- Proposed project timeline, to be discussed with the Editor in Chief and the Managing Editor
Delivery of Accepted Manuscripts
Once revised, the final accepted text should be sent to the Editor in Chief in the form of an email attachment. In this version, the author’s name and institution appear immediately beneath the title on the first page. The author will be sent a Publication Agreement in response.
Please ensure that all elements conform to our Style Guide and follow these submission requirements carefully:
OVERALL: Use Microsoft Word, double-spaced, in 12-point Times New Roman font for all text. Make clear the distinction between sections (abstract, one-sentence description, keywords, main text, list of illustrations, bibliography, author’s biographical statement, acknowledgments, endnotes), but place these in the main text document. Number all pages. Align left only (rag right).
ABSTRACT: Approximately 100 words.
ONE-SENTENCE DESCRIPTION: Provide a summary of the article’s content in one sentence.
KEYWORDS: Provide a list of six to eight search terms.
MAIN TEXT: Use italic for words to be set in italics. Use boldface for headings. Avoid underlining unless used in a quoted passage.
ILLUSTRATIONS: Illustrations should be captioned as specified in our Style Guide. For copyediting purposes, the manuscript should be accompanied by illustrations in low resolution, appropriately captioned, in a dedicated Word document, PDF, or PowerPoint file of no more than 10MB. The author should deliver publication quality, high-resolution images as specified in our Image Guidelines.
BIBLIOGRAPHY: You must include a separate bibliography, independent of the endnotes, formatted according to Chicago Manual of Style’s “Notes and Bibliography ” format.
BIOGRAPHICAL STATEMENT: This short text (no more than 75 words) should include the author’s institutional affiliation (if applicable) and indicate professional achievements of note as well as most recent and forthcoming publications.
ACKNOWLEDGMENTS: Acknowledgments precede the notes at the end of the article; they should not be indicated with* or another sign, and they should not be counted as note 1.
ENDNOTES: All notes should appear at the end of the document and be formatted according to Chicago Manual of Style’s “Notes and Bibliography” format.
COPY EDITING: Once your final manuscript has been copy edited, please respond as specified by the copy editor and return your manuscript in a timely manner.
PROOFREADING: Once the text has been uploaded onto the JHNA website, we will ask you to proofread within 10 days. No revisions may be made at the proofreading stage, with the exception of the correction of typographical or factual errors.
AFTER PUBLICATION: Please insert a link in your institutional profile to your JHNA publication and add to any other indexes to which you or your institution subscribe.
Authors must be members of HNA at the time of publication.
Once the article is accepted and all requested revisions have been made, the author will send the final text to the Editor in Chief in the form of an e-mail attachment. In this version, the author’s name and institution should appear immediately beneath the title on the first page. The author will be sent a Publication Agreement in response.
JHNA Style Guide
FORMAT: All text should be in Microsoft Word, double-spaced, in 12-point Times New Roman font. Text should be left justified, and pages numbered. Use italic for words to be set in italics. Use boldface for headings. Avoid underlining unless used in a quoted passage. The text, endnotes, and bibliography must conform to the “Notes and Bibliography” format in the Chicago Manual of Style 17th or subsequent editions, available at https://www.chicagomanualofstyle.org/.
NOTES: Notes should be endnotes, numbered consecutively in Arabic numerals and written concisely. Full citations (including place of publication and publisher) on first appearance only. Subsequent citations should use the short form: surname of author, short title, and page reference. (Consult the Chicago Manual of Style, 17th ed., 16.42, for details. ) Do not use ibid, op. cit., or idem.
YEAR AND NUMBER SPANS: Use an en-dash (Insert/Symbol/Special Characters), not a hyphen, to indicate a range of numbers. Do not insert spaces around an en dash (e.g., 1620–1680); however, do insert spaces in the case of a dash between years and text (Amsterdam 1620 – Groningen 1680).
ABBREVIATIONS: With the exception of “no.” and “fig.”, abbreviations should be avoided in the main text. Circa should be abbreviated “ca.” in notes and captions.
QUOTATIONS: Quotations must be accurate and carefully transcribed. An ellipsis (three spaced dots) indicates words dropped within a sentence. A period and three spaced dots indicate a deletion between sentences. If you are responsible for some of the translations, add at the head of the notes: “Unless otherwise indicated, translations are mine.” Foreign-language quotations in both text and notes should be translated into English. The original text may be included in a note if it is unpublished, difficult to access, or of philological relevance to the article. Square [brackets] in quoted material indicate the author’s interpolation; in inscriptions they indicate a loss through damage. Parentheses indicate letters omitted as the result of abbreviation in inscriptions.
HYPERLINKS: Use hyperlinks for images and media for which permission cannot be obtained. These hyperlinks will point to resources on the web as a way of including comparative material within an article. Please ensure that hyperlinks are spelled out as well as linked within the text.
CAPTIONS: Captions should be numbered consecutively and include full caption information, in this order:
Title (in italics)
Medium and support
Dimensions in centimeters (1 inch = 2.54 cm)
Name of collection
City of collection
Other collection information such as “gift of X,” accession number, and wording required by the museum/collector that has provided the reproduction
Copyright information (or artwork in the public domain)
For example: Fig. 4 Cornelis Engelbrechtsz, Christ Taking Leave of His Mother, ca. 1515–20, oil on panel, 54.7 x 44 cm. Rijksmuseum, Amsterdam, inv. no. SK-A-1719 (artwork in the public domain)
Artist, title, date, medium, and dimensions are separated by commas, and these elements are followed by a period. Collection, city, and additional lines follow, separated by commas. There is no terminal period, unless the basic caption information is followed by a descriptive sentence, which is only permitted in exceptional cases. Where appropriate, he caption ends with “(artwork in the public domain)” without a final period.
ILLUSTRATIONS: Illustrations must be high-quality digital images. Authors are responsible for obtaining permission to reproduce any material that is not in the public domain. We encourage the use of images from open-access repositories, using images that are under Creative Commons license. If there is no alternative, high-resolution scans from books are acceptable.
HIGH-RESOLUTION FILES: Individual image files should not be larger than 8 MB. JPGS are preferred, but TIFF, GIF, PNG, EPS are also accepted. Please ensure that images are cropped if there are photographic elements not to be included (such as rulers, etc.). For line drawings, please provide the original vector file (e.g. .ai, or .eps). Images should be a minimum of 72 dpi and as large as possible up to 2048 pixels on the longest side.
Authors may submit images via a shared folder in Dropbox, Google Drive, or WeTransfer with sharing permission granted to firstname.lastname@example.org. Image files may also be sent as individual email attachments or provided in a zip file containing multiple images. Authors should address those emails to email@example.com. File names should be formatted to include: figure number, artist last name, truncated title, collection, and file type. (e.g. 1. Rembrandt-RembrandtsMother-Rijksmuseum.jpg).
COPYRIGHT: Permissions and fees paid to copyright holders for images and multimedia, when required, are the responsibility of the authors. Images in the public domain are not subject to copyright. Authors may wish to consult CAA’s Code of Best Practices in Fair Use for the Visual Arts.
IMAGE DATABASES: The following databases are useful tools for visual research, but authors will have to negotiate copyright with the respective organization/institution in each individual case (see their terms and conditions):
- Artstor Images for Academic Publishing
- Bibliothèque nationale de France
- The British Museum
- Google Arts & Culture
- The J. Paul Getty Museum
- The Library of Congress, Prints & Photographs Online Catalog
- National Gallery of Art
- Prometheus Bildarchiv
- Wikimedia Commons